Privacy Policy

Our journal is committed to protecting the privacy of authors, reviewers, editors, readers and all visitors to our website. This Privacy Policy explains what information we collect, how we use it, how we protect it, and the rights you have over it.

1. Information We Collect

We collect information necessary to operate the journal and manage the publication process, including:

Information you provide directly:

• Name, email address, institution affiliation and contact details (phone number for easy communication)
• ORCID identifier
• Manuscript content, co-author details and related correspondence
• Information submitted when you register as an author, reviewer or editorial board member
• Payment-related details where an article processing charge applies

2. How We Use Your Information

• Manage the submission, peer review and publication process
• Communicate with you about your manuscript, review or account
• Publish accepted articles, including author names and affiliations
• Assign DOIs and share article metadata with indexing and discovery services
• Process applicable publication charges
• Maintain the security and integrity of our website
• Improve our services and understand how our website is used
• Meet legal, regulatory and ethical obligations

3. Publication of Author Information

Scholarly publishing is a public activity. When your article is published, certain information is made publicly available as a permanent part of the scholarly record, including author names, affiliations, and any details contained within the article itself. This information is also shared, through article metadata, with Crossref and with indexing and discovery services such as Google Scholar, OpenAlex, and Scilit. Please ensure you are comfortable with this before submitting.

4. Sharing Your Information

We do not sell your personal information. We share it only as necessary to operate the journal, including with:

• Reviewers and editors, as part of the peer-review process (within the limits of double-blind review, where identities are withheld)
• Crossref, for DOI registration and metadata distribution
• Indexing and discovery services, through published article metadata
• Service providers who support our operations (for example, website hosting or payment processing), who are permitted to use the information only to provide those services
• Authorities or third parties where required by law or to protect our legal rights

5. Data Security

We take reasonable technical and organisational measures to protect your information against loss, misuse, unauthorised access, and disclosure. However, no method of transmission or storage over the internet is completely secure, and we cannot guarantee absolute security.

6. Cookies

Our website may use cookies and similar technologies to enable core functionality, remember your preferences, and understand website usage. You can control or disable cookies through your browser settings, though some features of the site may not function properly as a result.

7. Payment Information

Where an article processing charge applies, payment is handled through a third-party payment processor as described at the acceptance stage. We do not store full payment-card details on our servers.

8. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, to maintain the scholarly record, and to meet legal and regulatory obligations. Information that forms part of a published article is retained permanently as part of the public scholarly record.

9. Your Rights

Depending on your location and applicable law, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information, where this does not conflict with the integrity of the published scholarly record or our legal obligations
• Object to or restrict certain processing
• Withdraw consent where processing is based on consent

To exercise any of these rights, contact us using the contact details of the journal submitted to. Please note that information permanently published as part of an article generally cannot be withdrawn, as it forms part of the citable scholarly record.

10. Third-Party Links

Our website may contain links to external sites, including indexing services and author tools. We are not responsible for the privacy practices or content of those sites, and we encourage you to review their privacy policies.

11. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact our data privacy officer at privacy@casjournals.org.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The revised version will be posted on this page with an updated “Last updated” date. We encourage you to review it periodically.